As a PR professional, you're busy juggling multiple things.
You're building relationships, and now you want to help your client get booked on a podcast that's relevant for both your client and the show.
It's time to reach out. But first, how do you actually get the podcast contact information?
This guide covers:
- The free (and slow) manual methods
- Why most podcast databases have an accuracy problem
- How Podseeker approaches contact data differently
- What to do after you have the contact
Let's start with the free way.
Finding Contacts the Free (and Slow) Way
Step 1: Check the Podcast Website via Google
Type the podcast name into Google, maybe adding "podcast" or "website" if needed. The first result is usually the podcast website itself. Click on it.
Look for a "Contact," "Contact Us," or "About" link. Once you find their contact page, you'll usually find an email or a contact form.
Pro tip: Search on the page for "contact" (Ctrl+F on Windows, Cmd+F on Mac). It usually leads you straight to the link.
If you find a direct email, great. Done in 15 minutes. Move on with your day.
The Problem with Contact Forms
You filled out the form, but no response for days.
Who knows if it even reaches the right person? The website might have been built years ago by someone who's long gone. The form might route to a dead inbox. Or it might get flagged as spam. Bots crawl contact forms constantly, so hosts have learned to ignore them.
Also, forms don't fit how you want to pitch. You want an email address so you can use your templates, personalize your outreach, and track everything properly.
That said, some podcasts genuinely prefer contact forms. It's their system, and if you want to work with them, you respect it. The challenge is knowing which shows prefer forms versus email, and keeping track of submissions you can't send from your inbox.
Hunting for Emails Directly on Google
Even if the contact page has no email, you can sometimes find one with these searches:
podcast title + emailpodcast host name + email
Sometimes people share their email on Facebook groups, YouTube descriptions, Instagram bios, or blog posts, and Google indexes it.
A word of caution: Google often surfaces emails from episode descriptions and show notes. These are frequently guest emails, not the podcast host or producer you're trying to reach. You might end up pitching a previous guest instead of the person who books guests. Always verify you're looking at the right contact.
Be careful with common podcast names and host names too. You'll need to click through results and verify manually.
If you get lucky, that's maybe 15 more minutes. You're at 30 minutes total.
The Slightly More Technical Route: RSS Feeds
Google and the website failed you. But every podcast has an RSS feed. It's how they distribute episodes to Apple Podcasts and Spotify.
Sometimes, contact info is buried in the feed.
Getting the RSS Feed URL from Apple Podcasts
Here's the trick most people don't know:
- Go to the podcast's Apple Podcasts page on the web
- Right-click anywhere and select "View Page Source"
- Search for
feedUrl(Ctrl+F or Cmd+F) - Copy the URL and paste it into your browser
You now have the raw RSS feed.
Searching the Feed for Contact Info
From the RSS feed, search for:
@— often part of an email address (but might also be social handles)<itunes:owner>or<podcast:person>tags — sometimes contain contact info
Pro tip: RSS feeds are meant for machines, not humans. Get a browser extension that formats XML nicely, or you'll go cross-eyed.
Hopefully you find an email. That's potentially another 15-30 minutes. You're now at 45 minutes to an hour.
But here's the problem: many RSS feeds don't contain real emails. Or they use masked addresses like info+b19ac1f5-6adf-4c8b-aa1a@mg-eu.acast.com specifically to block cold outreach.
Plan C: Social Media
Website and RSS both failed. Time to try social.
Search Google for:
"podcast name" + Instagram/Twitter/LinkedIn/Facebook"podcast host name" + Instagram/Twitter/LinkedIn/Facebook
Find their profiles, connect, and slide into DMs.
That's another 15 minutes. You're now potentially at 1 hour and 15 minutes, for one podcast.
The Real Problem: Most Contact Data Is Stale or Wrong
Let's say you found an email. Great. But will it work?
Here's what most people don't realize: the email in an RSS feed or on a website is often not the email that gets checked for guest pitches.
Podcast hosts set up their RSS feed once, maybe years ago, and never update it. The email might be:
- A generic
info@that nobody monitors - The host's old email from before they changed providers
- A producer's email who left the show
- An alias that routes to spam
The same goes for website contact pages. They get set up once and forgotten.
Most podcast databases just aggregate this data. They pull from RSS feeds, scrape websites once, and call it a day. The data looks complete, but accuracy is low, especially for active shows that actually book guests.
If you're doing podcast outreach at scale, a 30% bounce rate or "wrong inbox" rate destroys your efficiency. You're not just wasting time. You're potentially hurting your sender reputation.
Why Podseeker Approaches Contact Data Differently
We built Podseeker specifically for PR professionals who pitch podcasts for guest bookings. That use case has specific requirements:
- You need to reach someone who actually books guests
- You need the email that's actively monitored
- You need it to be current, not from 3 years ago
So we built internal AI agents that do what you'd do manually, but continuously.
Here's how it works:
We don't just pull from RSS feeds. Our AI agents visit podcast websites directly, looking for the contact information that's most likely to reach the right person. They check contact pages, about pages, booking forms, and social links.
We parse RSS feeds automatically. Yes, we still pull RSS data, but we do the parsing for you. No more digging through XML looking for <itunes:owner> tags. The contact info is extracted and presented clearly.
We keep it up to date. Podcasts change. Hosts switch email providers. Producers come and go. Our agents re-check contacts regularly so you're not pitching a dead inbox.
We focus on podcasts that book guests. We're not trying to have contact info for every podcast ever created. We're focused on active shows that accept guests, the ones you actually want to pitch. Our podcast database is built for pitchability, not browsing. That means human-verified contacts, booking intelligence, and search filters tuned for real outreach: has guests, has email, active, booking difficulty, audience size, and demographics.
The result: When you find a podcast in Podseeker and see the contact info, you can trust it's the right email for guest pitching, not a generic address from an RSS feed that nobody checks.
What About Podcasts That Prefer Contact Forms?
Some podcasts genuinely prefer forms over email. It's their workflow, and respecting it increases your chances of getting booked.
Podseeker handles this too.
When our AI agents find a contact form on a podcast's website, we surface that information. You'll know the show prefers form submissions so you can pitch through their preferred channel instead of hunting for an email that might not exist.
The tradeoff: When you submit through an external form, we can't track that pitch end-to-end the way we can with email. But you can use the podcast notes feature to log your submission, what you sent, when you sent it, any response. It's not perfect, but it keeps everything in one platform.
You're not bouncing between Podseeker, a spreadsheet, and your browser trying to remember which shows you submitted forms to. It's all in one place.
How to Get Podcast Contact Information with Podseeker
- Sign up for Podseeker
- Search for the podcast (or discover new ones using our filters)
- See the contact information: email, contact form link, social profiles, and booking context
Time to sign up: 5 minutes.Time to find contact info: 1 minute.Time saved per podcast: 30-60 minutes.
But here's the thing: finding the contact is just the first step.
What Happens After You Have the Contact?
You have the email. Now what?
- Draft a personalized pitch
- Send it from your inbox
- Track whether they opened it
- Remember to follow up in 5-7 days
- Track their reply
- Manage the conversation
- Repeat for dozens of podcasts across multiple clients
If you're doing this manually, copying contacts into Gmail, tracking in spreadsheets, setting calendar reminders for follow-ups, you're spending more time on logistics than on the actual pitching.
Podseeker isn't just a contact database. It's a podcast database paired with a full pitch workflow so you can go from finding a show to booking it without leaving the platform.
From contact to pitch
Once you find a podcast, you can pitch directly from Podseeker. Use reusable templates with smart merge fields that combine your client's profile with the podcast's recent content to generate a personalized draft. Review it, refine it, and send from your connected Gmail or Outlook. Need to see what good pitches look like? Check out these podcast pitch examples.
From pitch to follow-up
Every pitch is tracked in your Pitches workspace. You see who's been contacted, who replied, who needs a follow-up. Schedule follow-ups to send on your timeline, and Podseeker pauses them automatically if the host replies first. No embarrassing "just following up" emails after someone already said yes.
From follow-up to booking
Some hosts say "we're booked for the next few months." That's not a no, it's a "not yet." Snooze the pitch for 1, 2, or 6 months. Podseeker surfaces it again when it's time to circle back.
Our data shows that when pitches are well-targeted to the podcast's audience and topics, around 70% of host responses are positive, either expressing interest or offering to book directly. The contact matters, but so does the match. Podseeker's match scores help you avoid wrong-fit pitches before you hit send.
The goal: nothing falls through the cracks
Every pitch has a clear next step. Follow up, reply, snooze, or close. Nothing forgotten. Nothing slipping through.
For a complete walkthrough, read: How to Use Podseeker
Your Time vs. Your Budget
You can find podcast contact information for free. The manual methods work, they just take 30-60 minutes per podcast, and the accuracy is hit or miss.
If you're pitching a handful of podcasts occasionally, manual might be fine.
If you're running outreach for multiple clients across dozens of podcasts, the math changes. Time spent hunting for contacts is time not spent on pitching, follow-up, and relationship building.
Podseeker starts at $49/month on the Launch plan. That gives you:
- Human-verified contact data for podcasts that book guests
- Contact form detection for shows that prefer forms
- AI-powered pitch templates you review before sending
- Full pitch workflow with tracking and follow-up
- Snooze and long-term relationship management
The Grow plan ($99/month) adds recommended podcasts per client, CSV exports, and team seats. If you're evaluating tools side by side, here's our honest comparison of podcast booking tools to help you decide.
Think about what your time is worth. Think about what a bounced email or wrong inbox costs you in momentum and reputation.
Don't take our word for it. Read reviews from verified users on G2.
Wrapping Up
Finding podcast contact information is the first step. But the contact is only valuable if:
- It's accurate (reaches the right person, not a previous guest)
- It's current (not a dead inbox from years ago)
- You know the preferred contact method (email vs. form)
- You have a system to actually use it (pitch, track, follow up)
Most databases solve the first problem poorly and ignore the rest.
Podseeker is built for PR professionals who pitch podcasts for guest bookings. We invest heavily in contact accuracy because that's the foundation of everything, from your podcast database research to your pitch workflow. Accurate contacts in, booked appearances out.
Ready to stop hunting for contacts and start booking podcasts?
Try us risk free with a FREE 3 days trial.
